Heathfield Schools Partnership is governed by a single unified body with responsibility for both Heathfield Nursey & Infants school and Heathfield Junior School.
|Jacqui Kelly||(Chair) Parent||Standards, Teaching & Learning|
|Paul Clayton||Staff/Exec Headteacher||All committees|
|Jo Reeves||Staff||Resources, Finance Personnel & Pay|
|John Coombs||Local Authority||Resources, Finance Personnel & Pay|
|Martin Dean||Co-opted||Finance Personnel & Pay|
|Helen Child||Associate Member||Standards, Teaching & Learning|
|David Colenso||Associate Member||Standards, Teaching & Learning|
|Cathy Clarke||Co-opted||Standards, Teaching & Learning|
|Anne Majumdar||Parent Governor||Standards, Teaching & Learning, Finance Personnel & Pay|
|Harman Sura||Co-opted||Finance Personnel & Pay|
|Aaron McInnes||Parent Governor||Standards, Teaching & Learning|
|Ranjeev Walia||Co-opted||Standards, Teaching & Learning|
|Anna Clifford||Co-opted||Standards, Teaching & Learning|
|Nicola Watson||Associate Member||Standards, Teaching & Learning|
|Olivia Ratynski||Associate Member||Standards, Teaching & Learning|
Y= Attended | N = Apologies Accepted | NA= Apologies not Accepted | NS = No Apologies sent | = Attendance Not Marked | Blank = Not Required | CA= Consent for absence | - = Not applicable
|Mrs Christine Bhika (Clerk)||Y||Y||Y Y|
|Ms Helen Child (AM)||Y||Y||Y N|
|Cathy Clarke (CO)||Y Y|
|Mr Paul Clayton (HT)||Y||Y||Y Y|
|Anna Clifford (CO)||NS NS|
|Mr David Colenso (AM)||Y||N||Y Y|
|Cllr John Coombs (LA)||Y||Y||Y Y|
|Mr Martin Dean (CO)||Y||Y||Y NS|
|Mike Hillier (CO)||NS||Y NS|
|Amy Homer (AM)||Y||Y||Y Y|
|Anne Majumdar (PG)||Y||Y||Y Y|
|Mrs Jacqueline Marson-Kelly (CO)||Y||N||Y Y|
|Aaron McInnes (PG)||Y||Y||Y Y|
|Cllr Lesley Pollesche (AM)||N||Y||N Y|
|Mrs Jo Reeves (SG)||Y||Y||Y Y|
|Mr Harman Sura (CO)||Y||N||N Y|
|Ranjeev Walla (CO)||Y||N||Y N|
|Nicola Watson (AM)||Y||N||Y Y|
|Mrs Christine Bhika (Clerk)||Y||Y|
|Mrs Helen Child (AM)||Y||Y|
|Mr Paul Clayton (HT)||Y||Y|
|Mr David Colenso (AM)||Y||Y|
|Amy Homer (AM)||Y||Y|
|Anne Majumdar (PG)||Y||Y|
|Mrs Jacqueline Marson-Kelly (CO)||Y||Y|
|Olivia Ratynski (AM)||Y||Y|
|Ranjeev Walia (CO)||Y||Y|
|Nicola Watson (AM)||Y||Y|
|Mrs Christine Bhika (Clerk)||Y||Y Y||Y|
|Mr Paul Clayton (HT)||Y||Y Y||Y|
|Cllr John Coombs (LA)||Y||Y Y||Y|
|Mr Martin Dean (CO)||N||N Y||Y|
|Anne Majumdar (PG)||Y||Y Y||Y|
|Cllr Lesley Pollesche (CO)||Y||Y N||N|
|Mrs Jo Reeves (SG)||Y||Y Y||Y|
|Mr Harman Sura (CO)||NS||NS NS||NS|
|Mrs Christine Bhika (Clerk)||Y Y||Y||Y|
|Mr Paul Clayton (HT)||Y Y||Y||Y|
|Cllr John Coombs (LA)||Y Y||Y||Y|
|Mike Hillier (CO)||Y Y||Y||N|
|Cllr Lesley Pollesche (CO)||Y Y||Y||Y|
|Mrs Jo Reeves (SG)||Y Y||Y||Y|
(CO) Co-opted Governor | (AM) Associate Memeber | (HT) Headteacher | (LA) Local Authority Governor | (PG) Parent Governor | (SG) Staff Governor | (O) Other
|Chair of Finance Committee||Date|
|Chair of Governors||Date|
The Governing Body should take a strategic role, act as a critical friend to the school and be accountable for its decisions. It should set aims and objectives and agree, monitor and review policies, targets and priorities. Governing Body minutes will be open to the public, except for confidential appendices.
The Chair of Governors has a key role. People who are paid to work at the school are not eligible to act as Chair. The Chair is responsible for;
A Clerk is employed to prepare agendas and accompanying documents for the meeting in consultation with the Chair and Headteacher. The Clerk should ensure governors are given at least 7 days written notice of a meeting and agenda and documents to be considered are provided to governors within this time frame. The Clerk should take minutes of each meeting, keep a register of attendance and let governors know when terms of office come to an end. Minutes should be distributed to all governors as soon as possible following a meeting.
Only governors and appointed Associate Members can vote. No vote may be taken at any meeting where Associate Members outnumber governors. The quorum for any governing body or committee meeting must be one half (rounded up to a whole number) of the current membership of the governing body and a minimum of 3. In the event of a tied vote the Chair/Vice Chair will have a second or casting vote.
Apologies should be given in advance of a meeting to the Headteacher, Chair or Clerk prior to the meeting. Apologies will be considered at the start of each meeting. The Clerk must report absences on the minutes and whether apologies were received.
Governors have no legal authority to act individually, except when authority to do so has been delegated by the Governing Body.
|Full Governing Body||28/09/2021|
Each committee elects a Chair at the first meeting of the academic year. Meetings are recorded by the Clerk.
Statement of Roles and Responsibilities for Financial Management (to be read in conjunction with the Scheme of Delegation)
This protocol is to be used whenever the Governing Body consider is necessary for any or all governors to refrain from attending a face to face meeting, in order to ensure a meeting is quorate.
Where your Governing Board has previously agreed not to permit virtual participation in meetings, given the seriousness of the current situation, it would be AfC Governor Support's advice to agree a move to virtual meetings for the foreseeable future
t is important though, to ensure the decision is formally minuted, with the rationale as to why this decision has been taken. Whilst some governors/trustees may not have access to the appropriate technology, provided a virtual meeting is quorate, it can proceed.
Appendix A outlines the recommended protocol and guidance for participation and voting in virtual board meetings.
Board's should be mindful that in these unprecedented circumstances, it still remains that Chair's Actions should only be used to make decisions in situations where failure to do so could be detrimental, to the school, pupils, staff or the wider community. If Chair's do take any actions, on behalf of the Board, these must be recorded and reported back to the Board as soon as possible.
In the circumstances common sense should prevail and if there is any risk arising from proceeding with a meeting, this falls under Chair's Actions. It would, of course, be sensible for the Chair, Headteacher and Clerk to work closely on the decision.
There are many examples, but the general rule relates to urgency. e.g. emergency school closure as a result of Covid-19, and approval of documents prior to submission in order to meet statutory deadlines (budget).
Whilst it is not ideal for business to be conducted via email, reviewing of policies, approval of School Development Plan, Self-Evaluation documents etc are all examples. Good practice would always be to circulate draft documents via e-mail, on-line groups such as Google docs or a governor portal (GovernorHub), for example, ask for questions and comments, redraft, where appropriate and ask for email approval. (Sensitive documents containing personal data should not be shared this way.)
If you have any questions or would like further guidance and support on this subject, please do not hesitate to contact us via email@example.com